How to: Use Events and Statuses to Manage Participant Progress

How to: Use Events and Statuses to Manage Participant Progress

In this article, we will cover:

  • Summary of Assigned Events
  • How to Assign Events to Statuses
  • Example Use Cases

Summary of Assigned Events

Within Ripple, you have the ability to assign Events to certain participant Statuses. Events are added to a participant profile as the participant progresses through the study and is assigned to new Statuses. This feature can also be used to streamline the view for users so that only the relevant Events are displayed. This makes it easier for users to know which Events should be completed or scheduled based on where the participant is in the study. This allows for protocol branching, creating different study conditions, or other study-specific needs.

 

How to Assign Events To Statuses

The “Assigned Statuses” field in the Event setup indicates which Statuses are linked with each Event. When a participant is moved to a new Status, they will automatically have the new Events added to their participant profile.

NOTE: By default when you first create your Events, all Events will be assigned to All Statuses. This is an option to allow you to streamline your workflow and accommodate different participant journeys.

 To set up your Event sets for Statuses:

  1. Navigate to the Events section under the Study Settings tab.

       

  1. Add/Edit Event. Click on an Event title to open the Add/Edit Event window.

      

  1. Assign Statuses. In the Assign to Statuses field, assign the appropriate Statuses and delete the un-needed statuses and click Save.

       In this example, this Event only applies to participants in the Treatment Status, so I         deleted my Control Status from the Assign to Statuses field:

       

  1. Repeat this process. After you have saved, repeat this for all of the Events in your protocol:

     

In this study, all participants complete a Baseline appointment and a Final Visit. However, only the Treatment Group completes the treatment sessions.

When a participant is in the Control Status these events are added to their profile card:

     

When a participant is added to the Treatment Status these events are added to their profile card:

     

 

Example Use Cases

The ability to assign only certain Events to participant statuses

Example A - Potential Vs Enrolled Participants. Segmenting Events for potential and enrolled participants simplifies the screening potential participants and managing enrolled participants.

Potential Participants:

 Enrolled Participants:

Example B - Control and Treatment groups. Managing control and treatment protocols is simplified by creating unique Event sets for both groups:

Control Group:

Treatment Group:

Example C - Demographic Group Protocols. Creating two or more protocols for participant groups is simplified by assigning Events to Statuses. For example, research for individuals aged 12-25 can be grouped into A. Minor protocol and A. Young Adult protocol to manage minor and parent involvement:

Young Adult Protocol:

Minor Protocol:

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